Job Description

Overview

Under general supervision, is responsible for digitizing, maintaining and retrieving company records as required. Verifying and documenting records stored by following established cataloging system.

Responsibilities

• Maintain files

• Retrieve files from Records Center for client use as requested; Deliver files to clients within established time frames; Ensure returned files are properly logged and placed back in their proper location

• Prepare files to be sent for storage. When needed, arranges for files to be retrieved from storage

• Maintain cataloging process, procedures as well as rules and regulations

• Evaluate current cataloging system for completeness, efficiency and usefulness by taking inventories and reviewing retrieval needs

• Shift files to accommodate needed space as needed

• Create files through data entry into file tracking software, apply labels to folders, inter-filing (by alphabetical order and sort by number)

May possibly perform any of the following functions at the direction of the Site Records Manager:

• May be requested to perform document scanning

• Due to changing technology and new laws in regard to record-keeping, will be required to learn new features and functionalities of the file tracking software and keep abreast of new regulations

Qualifications

• HS Diploma or equivalent

• 0-1 years' experience working with records

• Keep abreast of state records laws

• Knowledge of records software systems, scanners, filing, storage and disposal procedures; Proficiency in computer skills especially when using records tracking system for quick retrieval, filing and storage of files.

• Excellent customer service, professional attitude and appearance are a must

• Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

• Physical activity required including bending, reaching, lifting and prolonged periods

• Ability to lift up to 50 lbs

What We Offer:

• Competitive pay & benefits!

• Comprehensive training and development programs that prepare employees to advance from within

• A company focused on creating a positive work and client environment

• Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!

Job Locations US-IN-Carmel

Posted Date 2 days ago (1/13/2026 1:12 PM)

Requisition ID 2026-20615 # of Openings 1_ Category (Portal Searching) _Administrative/Clerical Position Type (Portal Searching) Regular Full-Time

Canon is proud to be an equal opportunity/affirmative action employer. Minority/Female/Individuals with Disabilities/Veteran. We value the diversity of our workforce and knowledge of our people. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identification, national origin, disability, genetic information or protected veteran status, or any other characteristic protected by law. Click on the following links to learn more "EEO is the Law" poster, "EEO is the Law" poster supplement, NLRA "Employee Rights" poster and Canon's Pay Transparency Statement.

Canon is committed to providing reasonable accommodations to qualified individuals with disabilities. If you require a reasonable accommodation in order to complete an employment application, or during the application process, please e-mail us at accommodationrequest@cusa.canon.com.

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