Job Description

**🚀** **About the Client** **🚀**

**🎨 Culture Branding Agency:** 7+ years of experience helping small to mid-sized businesses become values-driven, story-powered brands.

**🛠️ Strategic Solutions Provider:** Offers brand strategy, organizational development, and activation programs that connect culture to customer experience.

**🚀 Mission-Led Innovator:** On a mission to align internal culture with external identity to build trust, spark engagement, and drive growth.

**💡 Transparency Champions:** A culture rooted in open communication, massive ownership, and a shared drive to create meaningful impact.

**Your responsibilities include:**

* **📁 Team Coordination and Task Accountability**
* Serve as the Executive’s second set of eyes and ears—ensuring nothing slips through the cracks
* Monitor key project components housed in Google Drive and flag items that require review or approval
* Act as a liaison between the Executive and internal teams, including the Project Manager, to support alignment and accountability
* Monitor ongoing projects by regularly checking in with the current Project Manager to ensure critical items are progressing and meeting expectations.
* Organize and maintain project documentation within Google Drive, ensuring all client-related materials are accurately stored and easily accessible by project phase.
* (_Note: This role does not involve full project management — timelines, deliverables, and team ownership remain the responsibility of the Project Manager.)_
* **💬 Relationship Nurturing & Outreach**
* Assist in building and maintaining a regular newsletter to stay engaged with the Executive’s network and re-engage former clients and leads
* Repurpose existing content (e.g., LinkedIn posts) into newsletters—no original copywriting required
* Maintain and cultivate key relationships across multiple platforms, including email, LinkedIn, referral networks, and strategic partnerships
* Proactively reach out to former clients, prospects, and contacts to keep the network active and engaged
* **📨 Email & Inbox Management**
* Monitor and prioritize the Executive’s inbox to ensure important messages are addressed efficiently.
* Draft, respond to, and escalate communications as needed — maintaining tone and professionalism.
* **📊 CRM Management & Lead Tracking**
* Collaborate to design and implement an organized CRM system that captures key information currently stored informally, ensuring leads and contacts are trackable and manageable
* Oversee data entry and maintenance of lead sources, interaction histories, company information, and communication reminders
* Develop workflows, reminders, and campaign cadences to maximize lead follow-up and conversion
* **🌐 LinkedIn Engagement (Nice-to-Have)**
* Manage LinkedIn connections, messages, and interactions to support ongoing engagement efforts
* Conduct targeted outreach to founders, new companies, and potential leads aligned with the client’s market focus
* Assist in outreach related to lead magnets or content-driven engagement campaigns
* **📅 Calendar Management (Nice-to-Have)**
* Coordinate scheduling of meetings and appointments with efficiency and minimal disruption
* Adjust and reschedule commitments as needed to optimize productivity
* Implement time-blocking strategies to align the calendar with the client's priorities and energy patterns

**Perks:**

* 13th Month Bonus (Wild right?! 🤯)
* Permanent work-from-home / remote set-up 🌴
* Health insurance 👨‍⚕️
* Dental insurance 🪥
* Mental health insurance 🧠
* Great starting salary 💰
* Growth opportunity 📈
* Performance-based raises 💸
* Prizes and bonuses 🏆

**Specifics:**

* **Time **
* Full-time; CT Timezone 7:30am to 4:30pm
* This is a remote position so you can have the freedom to work from anywhere
* **Tech Stack**
* Must-have: 
* Google Suite
* Slack
* WhatsApp
* Nice-to-have:
* CRM Software
* HubSpot (Bonus)
* LinkedIn
* **Compensation**
* Fixed Rate $9,600 - $13,200/yr

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